Commerce and industry
The accounts payable and receivable clerk, augmented
Booking invoices, reconciling banks, issuing documents, chasing customer debt and controlling supplier payments. The cost is not one person's salary — it is the team you need so the monthly close and the tax filing are never late.
Innomanagers augments the accounts payable and receivable clerk role with AI agents that capture electronic invoices and supplier bills, match them against purchase orders and delivery notes, reconcile bank movements and prepare collections, leaving the person with exceptions, key suppliers and the close.
What changes
- Up to date
- booking and matching stop piling up until month end.
- Exceptions
- are the only thing that reaches the person's desk.
- Same team
- absorbs more volume without another administrative hire.
Today
High volume, little judgement
In retail the day is electronic invoices, tickets and card settlements; in industry it is purchase orders, delivery notes and supply invoices. In both cases most of the work is looking at two documents and deciding whether they say the same thing.
When volume rises, the only available answer is usually more people. The backlog stays invisible until the close slips and the accountants start asking.
With agents
What the agent takes over
- Captures invoices, e-invoices, tickets and statements from email, portals or scanned paper, and books them with the data already extracted.
- Matches every invoice against its purchase order and delivery note, and separates the ones that differ in price, quantity or terms.
- Reconciles bank movements and card settlements against the underlying documents, and explains every difference.
- Organises collections: what is overdue, who to chase, with what history and with the message already drafted.
- Assembles the closing package and flags what is missing before the deadline arrives.
Control
What the person still does
The person works the exceptions, negotiates with key suppliers, decides what gets paid and when, and signs off the close. The agent never approves a payment or issues anything on its own.
Every extracted field stays linked to its source document, so any entry can be traced back to the paper that produced it.
Frequently asked questions
- How do you automate invoice capture with AI?
- An agent reads the document — electronic or scanned — extracts issuer, amount, taxes, currency and reference, compares it with the purchase order or delivery note, and books it in the accounting system. Only mismatches reach a person.
- Does it work with our current accounting system?
- Yes. The agent works on the same inputs your team uses today: email, portals, files, spreadsheets or the system API if one exists. There is no migration needed to start.
- Does it replace the clerk?
- No. It replaces the repetitive part of the job. The person moves to exceptions, suppliers, difficult collections and the close, which is where judgement pays off.
Which role should you augment first?
In a 30-minute first call we can identify the role with the most recoverable hours in your firm — and tell you frankly whether starting there makes sense.